The dashboard uses the selected work date.
Filter the summary and employee detail to one department.
Use By Department for live validation.
Choose the dashboard column set without opening Advanced Columns.
Daily Department Summary
Department validation view showing source production hours, source UPH, Daily Time paid hours, pay, revenue, and loaded cost by department.
Daily Employee Summary
Employee-level detail. Use the Department Summary above to validate by input source and paid department.
Employees
Employee setup keeps the original roster style: name, hire date, tenure year, optional tier override, active status.
Employee Roster
Search by first or last name.
Daily Time
Select an employee and work date to automatically load any existing PayClock/manual time already in the system.
Daily Time Entries
Search by employee for the selected work date.
| Employee | Department | Date | In | Meal 1 Start | Meal 1 End | Meal 2 Start | Meal 2 End | Out | Lunch Minutes | Break | RT Hours | OT Hours | DT Hours | Total Hours | Status | Actions |
|---|
Sick Time
Submit, review, and approve California paid sick leave usage. Accrual uses the employee hire-date sick year and approved usage remains in the employee record.
Sick Time Balances
Search employees and review accrued, used, pending, and balance sick time.
| Employee | Dept | Hire Date | Sick Year | Accrued | Used | Pending | Balance | Usable This Year | Eligibility |
|---|
Sick Time Requests / Usage
Payroll/Admin approval is required before sick time counts as used.
| Employee | Dept | Date Used | Hours | Balance | Status | Notes | Requested By | Reviewed By | Actions |
|---|
Loading XD
Route is required. Door and Load/Trailer ID are optional. Production Stop can stay open while loading is live. To close a load, enter total units, total weight, start time, and stop time.
Loading XD Entries
Search by employee for the selected work date. Use View Settings to choose the columns you want to see.
| Employee | Date | Route | Door | Trailer | Start | Stop | UPH | Units | Lbs | Status | Actions |
|---|
Factory Direct
Load/Trailer ID is required. Route and Door are optional. Units, weight, start time, and stop time are required to close a load.
Factory Direct Entries
Search by employee for the selected work date. Use View Settings to choose the columns you want to see.
| Employee | Date | Direction | Trailer | Route | Door | Start | Stop | UPH | Units | Lbs | Status | Actions |
|---|
Sort Line Production
Enter the customer-provided total units for the day, then manually enter each Sort Line employee's individual units.
Employee Sort Line Units
Enter individual units and pay rate for each Sort Line employee. Employee units should reconcile to the shift total units.
Sort Line Summary
Totals and reconciliation for the selected Sort Line shift.
Sort Line Entries
Review employee units, pay rate, production pay, and reconciliation to total units.
| Employee | Units | Rate | Production Pay | Notes | Actions |
|---|
Closeout Blockers
Day cannot close until missing time, open loads, and mandatory field issues are fixed.
| Record Type | Record ID | Blocker |
|---|
Payroll Detail
Review payroll summaries/details, department totals, piece work values, sick accrual, and California compliance flags. Review only; no records are changed.
This report separates hourly pay, piecework value, production bonus, rest/recovery pay estimate, other nonproductive pay estimate, sick accrual, and compliance flags for payroll review. Payroll Ready filters out rows with blocking flags; approval/email send will be handled in a later controlled release.
| Employee | Dept | Date | Type | Start | Lunch | Meal Detail | Rest Req/Paid | NPT Safe Harbor | Meal Premium Est. | End | Total Hours | Regular | OT | Double | Sick Accrued | Hourly Rate | Hourly Pay | XD Base | XD Bump | FD Pay | Sort Line Pay | Piece Work Value | Piece Work Pay | Rest/Recovery | Other Nonproductive | True-Up | Est. Gross | Ready Status | Flags |
|---|
Program Settings
Configure production thresholds, pay rules, and closeout gate values.
Rates
Build the cost-model foundation here. These rates now drive read-only preview and Dashboard snapshot reporting; they do not replace payroll posting, invoices, or existing employee-level Dashboard row totals yet.
Cost Model Preview
Read-only weekly preview using the Rates tab rules. The same model can also appear as the Dashboard Rates snapshot for users with cost-model permission; it does not change payroll, invoice, employee, time, Sort Line, or Sick Time records.
Validation Warnings
Preview Payroll Cost by Department
Loaded cost preview only. Missing burden rates are flagged instead of silently guessed.
| Department | Direct Payroll | Burden % | Burden Source | Burden Cost | Loaded Cost | Hours | Source / Notes |
|---|
Preview Billing Revenue by Rule
Revenue preview only. Weekly management fee is one line; partial lead allocation is not applied yet.
| Rule | Method | Source | Rate | Basis | Basis Amount | Revenue | Notes |
|---|
Payroll Burden by Department
Assign burden by department. Leave special departments blank until the validated percentage is known.
| Department | Burden % | Effective Start | Effective End | Active | Notes | Actions |
|---|
Billing Rules / Invoice Rates
Define revenue rules without touching existing production or payroll math yet. XD P OB and FD bill rates now live here with effective dates.
| Rule Name | Method | Rate / Amount | Rate Unit | Unit Source | Effective Start | Effective End | Active | Notes | Actions |
|---|
Department Billing Map
Map departments to billing rules and unit sources. Effective dates let future rate changes avoid rewriting older weeks.
| Department | Payroll Source | Billing Rule | Unit Source | Effective Start | Effective End | 41% Markup | Active | Notes | Actions |
|---|
Management Weekly Fee
Stored as a weekly billing rule. Allocation across partial lead coverage can be added after the split is validated.
Reporting Tools
Run controlled reports from Daily Time, department segments, Loading XD, Factory Direct, Sort Line, and Sick Time. Reports are read-only and do not change source records.
Report Results
Choose filters and run a report.
No report loaded yet.
App Users
Create approved @dedicatedfh.com users and assign tab visibility, role permissions, and location access.
User Access List
Password hashes are never shown here. Use Edit / Reset to update access or reset credentials when needed.
| Name | Role | Time Zone | Status | Reset Required | Permissions | Last Login | Actions |
|---|
Account / Location Admin + Provisioning
Create or edit account/site location records. Use client/account + city/state so multiple accounts can exist in the same city without confusion. Run database provisioning scripts before activating a new location.
| Account / Location | Client | Account | Site | City / State | Code | Database | Time Zone | Status | Provisioning | Users | Actions |
|---|
User Account / Location Access
Assign which account locations each app user can see. Perris remains the default until new account databases are validated.
Select a user to manage location access.
Duplicate Employee Review
Review possible duplicate employees, preview impacted records, then merge by moving history to the primary employee and hiding the duplicate. No hard deletes.
| Confidence | Primary | Duplicate | Reason |
|---|
| Record Type | Rows to Move |
|---|---|
| Choose employees and preview before merging. | |
PayClock Automatic Polling
Server-side PayClock mailbox polling. Use Run Now for an immediate import check; automatic runs use the saved time slots below.
Use 3 unless PayClock emails arrive late.
Set each automatic run time individually in the selected time zone. Leave unused slots blank.
Polling Run History
Shows the most recent 12 polling runs from the last 7 days only.
| Status | Trigger | Scheduled | Started | Duration | Summary | Error |
|---|
Payroll Compliance Review
Review California overtime, meal-period flags, estimated sick accrual, and estimated gross pay from Daily Time.
Review only. This does not modify punches, Daily Time, pay rates, or employee records.
| Employee | Date | In | Out | Worked | Regular | OT | Double | Sick Accrued | Rate | Est. Gross | Ready Status | Flags |
|---|